Your week, handled. The routine, automated.

I run calendars, inboxes, travel, expenses and hiring for founders and C-suite leaders across US and European time zones. I also build the automations that do the routine part, from daily briefs to lead research, and they wait for your approval before anything goes out.

Everest Odera

Everest Odera, Executive Assistant6+ years in executive operations, nearly 3 with C-suite · Nairobi

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Nothing sent yet.Held here until a person says yes.

The names here are made up. The workflow is real and runs at 07:00 Nairobi time every weekday.

Mwenye macho haambiwi tazama

Swahili proverb: whoever has eyes doesn't need to be told to look. That's the job.

The Daily Brief: built in n8n, approved by a person.

Every weekday at 07:00 it reads the day's calendar and the last 24 hours of email, has Claude write a short brief, and asks on WhatsApp before posting to Slack. I built it for my own desk. Connected to your calendar and inbox, it's how your day would start.

n8n canvas of the Daily Brief workflow: Schedule and On-Demand Form triggers feed Prepare Run Context, which splits into Fetch calendar (Get Calendar Events, Clean Calendar) and Fetch inbox (Get Recent Emails, Clean Emails). Both merge into Summarize and deliver: Combine Calendar and Inbox, Summarize Brief with an Anthropic Claude model, WhatsApp Brief Ready, Review Brief, Approved?, Split for Slack, Send Slack DM.
The workflow in my n8n Cloud editor, 22 Oct 2026, with all 15 nodes showing. Scroll sideways to see all of it.

  1. Trigger

    • Schedule: 07:00, Mon–Fri
    • On-demand form for any date
    • Sets the time window: Mondays reach back to Friday 07:00

  2. Gather

    • Google Calendar: today's events
    • Gmail: recent messages
    • Cleans both, then merges them

  3. Write

    • Claude Sonnet drafts the brief
    • Tags each email Reply, Review, FYI or Schedule
    • Uses only the data it's given

  4. Approve

    • WhatsApp alert with the counts
    • Review page shows the full brief
    • No answer in 45 minutes, nothing sends

  5. Deliver

    • Splits long briefs to fit Slack
    • Direct message, links to each email
Inputs
Google Calendar, Gmail
Tools
n8n Cloud, Claude Sonnet, WhatsApp Business API, Slack
Cadence
07:00 EAT, Monday to Friday, plus on demand
Guardrail
A person approves every send

What it leaves out, and why that matters

  • Noise stays out. Promotions, social, updates, newsletters, no-reply senders and calendar notifications are dropped. The 50 newest real emails stay.
  • The calendar is honest. Cancelled and declined meetings are skipped. Solo blocks are labelled as personal time, not meetings.
  • No invented details. Claude is told not to make up names, deadlines or links, and to say "No agenda provided" when there isn't one.
  • Failures retry. Every Google, Claude and Slack call retries three times before giving up.

Scheduled runs, week of 19 Oct 2026

  • Mon 19 Oct · 07:00Completed
  • Tue 20 Oct · 07:00Completed
  • Wed 21 Oct · 07:00Completed
  • Thu 22 Oct · 07:00Completed

From the n8n execution log for workflow “Daily Brief: Calendar + Inbox to Slack”, 15 nodes, built 24 Sep 2026. Happy to walk through it on a call.

Lead research that shows its sources.

I built a reusable Claude skill that finds and checks decision-makers for a business, using Firecrawl's search and data providers. It searches free sources first, shows the cost before any paid lookup, and hands back every lead with the link that proves it. It only researches; nothing gets sent.

58-second cut for LinkedIn.
  1. Start from a signal. For example, companies hiring for executive support, filtered by the industry and titles the client cares about.
  2. Search free sources first. Firecrawl's Alexandria providers and the open web, through the Firecrawl connector in Claude.
  3. Check every person. Current role, company fit and LinkedIn profile, each with a live source link.
  4. Show the cost before paying. Apollo enrichment only runs once the credit cost is on screen.
  5. Hand back a clean table. Names, titles, companies, websites, LinkedIn, business emails and sources. Anything it can't confirm says "Not found".
The prospecting prompt in Claude: find up to six C-suite prospects, verify each one, mark unavailable information as Not found, research only
The prompt, with its rules
Results table with names, titles, companies, websites, LinkedIn and business emails, blurred
Six C-suite prospects in about 11 minutes. Names blurred.
Inputs
Business profile, industry, titles, number of leads
Tools
Claude, Firecrawl, Apollo
Output
Checked prospects, each with source links
Guardrail
No guessing, and no outreach sent

How I run an executive's week.

The automation is the visible part. Most of the job is judgement: what gets a meeting, what waits, what the executive needs to know before they walk in. Every figure below is from my CV.

Calendar

I keep one calendar across several time zones, settle conflicts before they reach the executive, and guard focus time. Meeting requests are weighed by urgency, who's asking and what it's worth to the business.

40+meetings a month for a Chief Scientific Officer, Seranova Bio
50+appointments a week across two C-suite calendars at Athena, with no double-bookings

Inbox

I triage, draft in the executive's voice, and flag only what needs their decision. Confidential correspondence stays confidential.

48h12haverage response time at Athena, on 200+ emails a week
<24hreplies on priority matters at Seranova Bio

Money and travel

I book domestic and international trips, build the itineraries and handle conference logistics. I reconcile and categorise expenses and point out where spending can be cut.

Sole accessto the executive's Ramp account, reconciled in Excel trackers
Invoices checkedcontractor invoices matched to approved services before payment, Seamless Assist

Recruitment

I keep hiring moving for leadership. Candidates are sourced and tracked in Manatal and LinkedIn, interviews are scheduled across time zones, onboarding and training are booked, and the trackers stay current so leadership can see where every role stands.

60+recruitment, onboarding, training and review activities a month, Seamless Assist
SOPs writtenfor recruitment and onboarding, so every hire follows the same steps

Meetings and follow-through

I prepare agendas, briefing packs and presentations, keep the governance calendar and action register, and write SOPs so recurring work doesn't depend on memory.

Meeting packsagendas, briefing materials and presentations for recurring leadership meetings
Action registerand governance calendar kept current, so nothing agreed in a meeting gets lost

I also make the explainer video.

Executives need things explained to their teams, clients and boards. I script and produce short AI-presented videos using HeyGen, with an avatar of me and my cloned voice.

60-second vertical cut for TikTok and Reels.

The brief: show accountants how to turn a dense Q1 vs Q2 workbook into a board-ready dashboard with Claude, while keeping the checking in their own hands.

I wrote the 15-part script, chose the presenter look, generated the narration with HeyGen Avatar IV, and had it edited with motion graphics for every tool, term and figure. Every number on screen was checked against the source workbook. It was cut twice: a 3-minute 16:9 version for YouTube and a 60-second 9:16 version for short-form.

Avatar presenter with an Every cell checked callout
Presenter intro
Claude session beside the workbook file, presenter inset
Screen recording with inset
Gross margin waterfall chart beside the line Higher sales, lower gross margin
The result, explained
Inputs
Excel workbook, screen recordings, script
Tools
HeyGen Avatar IV, voice clone, Claude
Output
3:00 at 1920×1080, 0:60 at 1080×1920
Check
Figures verified against the source file
Portrait of Everest Odera
Nairobi, Kenya · EAT (UTC+3)

Six years in operations,
nearly three of them
beside the C‑suite.

I started in client service at a real estate firm, learning how to keep 100+ accounts straight and calm people down when things went wrong. That moved into virtual support, then executive support for founders and C-suite leaders in the US.

I work best with busy, mission-driven leaders who want a partner, not a task list. I'm completing an MBA at Woolf University alongside this work, so I try to understand the pressure behind each request, not just the request.

  1. Executive Assistant Seranova Bio · Remote · supporting the Chief Scientific Officer

    Calendar across time zones, meeting packs, governance calendar and action register, confidential correspondence, travel, and the executive's Ramp account.

    40+ meetings a month
    Priority replies under 24h

  2. Virtual Assistant Seamless Assist · Remote · C-suite and US leadership

    Recruitment in Manatal and LinkedIn; scheduling for leadership, interviews and onboarding; trackers and records; contractor invoices and payments; SOPs for hiring and onboarding.

    60+ activities a month

  3. Executive Assistant Athena · Remote · two C-suite executives

    Two calendars at once, meeting requests prioritised by impact, leadership meetings end to end, and the main contact for clients and vendors.

    50+ appointments a week
    Email replies 48h → under 12h

  4. Customer Experience Specialist Ezen Partners Ltd. · Real estate

    Client inquiries across phone, email and chat, records for active accounts, and escalations resolved with other teams.

    90% client satisfaction
    25% faster resolution

Education

  • MBA, Woolf University, in progress, expected 2026
  • Bachelor of Arts, Laikipia University

Courses completed

  • Claude 101, Anthropic
  • Introduction to Claude Cowork, Anthropic, May 2026
  • AI Fluency for Small Businesses, PayPal × Anthropic
  • Certified Mentor, Global Mentorship Initiative, Jan 2026

Tools I use in the role

  • Microsoft 365 and Google Workspace
  • Ramp, Asana, Trello, ClickUp, Calendly
  • HubSpot, GoHighLevel, Zendesk, Freshdesk
  • n8n, Claude, HeyGen, Slack, Zoom
  • Firecrawl, Apollo, Instantly for lead research
  • Manatal and LinkedIn for recruitment

What executives say.

Everest fundamentally changed how I operate as a CEO. Our calendar went from chaotic to strategic within the first month; every commitment aligned to priorities, every stakeholder communication handled with precision. He doesn't manage tasks; he manages outcomes. That's an extremely rare quality in any operator.

Cyrus AkhvizadehCEO, Camden Homes · Dallas, Texas

In biotech, strategic alignment across stakeholders isn't optional. It's everything. Everest brought a level of operational intelligence I hadn't seen in an EA before. He managed our internal and external stakeholder communications with remarkable clarity, kept cross-functional initiatives on track, and ensured I walked into every board interaction fully prepared. He is a force multiplier.